Weekly audit
Repeatable prep = communications + follow-up + meeting prep + coordination + source lookup.
Protected pastoral work = counseling, confessional content, crisis care, sermon generation, and sensitive discernment.
AI-ready workload = repeatable prep minus review time.
Pastor time savings calculator estimate = AI-ready workload x realistic assistance rate.
Inputs to collect
- Weekly hours on church communications
- Weekly hours on follow-up preparation
- Weekly hours on meeting and board prep
- Weekly hours on volunteer coordination
- Weekly hours that are sensitive pastoral judgment
Outputs
- AI-ready workload
- Protected workload
- Ministry workflow calculator score
- Recommended first Collie workflows
How to use this tool
Step 1
Track one normal week
Write down repeatable drafts, searches, summaries, and coordination tasks as they happen.
Step 2
Mark protected categories
Separate counseling, confessional content, children summaries, finance decisions, and sermon generation from AI-ready work.
Step 3
Choose one workflow
Start with the workflow that saves time without increasing risk: visitor follow-up, communications, or board prep.
Review checklist
- Which tasks repeat every week?
- Which tasks require pastoral presence?
- Which tasks can be drafted but not sent?
- Which workflow would staff trust first?
Related questions
What pastor tasks are best for AI assistance?
Low-risk preparation tasks such as communications drafts, board prep, visitor follow-up drafts, Planning Center lookup, and volunteer coordination are better first fits than sensitive pastoral care.
Should AI replace pastor work?
No. The best use is preparing administrative and communication work so pastors have more time for ministry that requires human presence and judgment.