ROI model
Weekly hours saved = draft hours + research hours + follow-up hours + admin coordination hours.
Monthly capacity returned = weekly hours saved x 4.33.
Monthly value = monthly capacity returned x blended staff hourly cost.
Net value = monthly value minus the monthly church AI tool cost.
Inputs to collect
- Weekly church communications hours
- Visitor and pastoral follow-up hours
- Meeting prep and board packet hours
- Volunteer coordination hours
- Blended pastor or staff hourly cost
- Expected monthly church AI tool cost
Outputs
- Pastor time savings calculator estimate
- Church staff productivity calculator estimate
- Net monthly value range
- Workflows that should remain human-reviewed
How to use this tool
Step 1
List repeatable weekly work
Start with communication drafts, visitor follow-up, Planning Center context lookup, board prep, and volunteer coordination.
Step 2
Estimate draftable share
Count only the part an AI ministry calculator can reasonably prepare. Pastoral judgment, approvals, and sensitive care stay with people.
Step 3
Subtract tool cost
Compare staff capacity returned against subscription cost and review time so the number stays honest.
Review checklist
- Does the estimate separate drafting from sending?
- Does the estimate include review time?
- Does it exclude counseling, children, finance, and sermon generation?
- Does it show which workflows create the most value?
Related questions
What is a realistic church AI ROI calculation?
A realistic estimate counts repeatable drafting and research work, subtracts human review time, and avoids claiming that AI replaces pastoral judgment.
Can Collie reduce pastor admin time?
Collie is designed to prepare drafts, search church context, and queue work for approval so pastors and staff can spend less time on repeatable preparation.