Weekly communications calendar
Monday: review events, visitors, pastoral priorities, and pending approvals.
Tuesday: draft newsletter, bulletin copy, and social posts.
Wednesday: staff review and edits.
Thursday: final approval for email, bulletin, and social schedule.
Friday: queue or send approved communications.
Sunday: capture service notes, visitor context, and follow-up needs.
How to use it
Step 1
Map channels
List every channel: email, bulletin, website, app push, social, groups, and announcements.
Step 2
Assign review owners
Every channel should have a person responsible for final approval.
Step 3
Keep drafts separate from sends
Drafting can happen early, but sending should wait for review.
Review checklist
- Is each channel assigned?
- Are all drafts reviewed?
- Are visitor follow-ups included?
- Are sermon repurposing drafts tied to the original sermon?
- Are sends approved by a human?
Related questions
Can AI help manage church communications?
Yes. AI can prepare drafts and organize the cadence, but human approval should remain required before sending.
What should be in a church communications calendar?
Channel, audience, message owner, draft date, review date, approval status, and send or publish date.